Jobs & Internships

Internship Opportunities:


Bedford Gallery is currently hiring interns for Spring and Summer 2020. 

Overview of Internship:
The Bedford Gallery Internship offers an opportunity for students interested in visual art careers to get hands-on gallery experience. Interns will work in a broad range of gallery operations – from installation and exhibition research to community outreach and administrative work. Under the supervision of the Curator, with the Intern Coordinator at the lead, interns will receive a well-rounded gallery experience. In some cases, gallery interns will work with other gallery staff (marketing coordinator, preparatory) and will be given projects that will build the resume and advance and sharpen their communication skills, computer skills, and understanding of the art world. The Bedford Gallery team is willing to work with interns to help them achieve
experience in specific areas if requested.

Responsibilities may include:
· Exhibition research
· Preparing for exhibition openings
· Art loans
· Community outreach
· Maintaining contacts database
· Gallery upkeep & organization, including merch counter
· Assist with installation procedures
· Assist with fundraising and tour program
· General administrative work (mailings, filing, scanning, etc)

About the Bedford Gallery:
Bedford Gallery exhibits the work of historic, modern, and contemporary artists. The Gallery is dedicated to providing the public with opportunities to learn about visual arts through public programs that are varied, accessible, challenging, and educational. Its mission is to provide exhibitions and other programs that both reflect and engage the diverse audiences of the entire Contra Costa region. The Bedford Gallery is a program of the City of Walnut Creek's Department of Arts, Recreation, and Community Services and is overseen by the Arts Commission. The Diablo Regional Arts Association, a private non-profit tax-exempt organization, provides vital financial and volunteer enrichment for the Bedford Gallery and other cultural services programs.

Commitment and Compensation:
Interns are asked to make a full semester and/or a three to six month commitment. College students must receive school credit. At least 12 hours/week commitment is preferable,hours must be during gallery office hours: 9am and 5pm Mon-Fri, and schedule within this time frame is flexible. Interns may be asked to work weekends for special events or exhibition openings.
Interns must be at least 18 years old.

How to apply:
Email resume, cover letter explaining your interest in interning at the Bedford Gallery, and schedule availability to No calls please.


Job Opportunities:


Assistant to the Curator

Job Description can be viewed here. Please submit a cover letter and resume to The application window closes December 8, 2019 at 11:59 pm. 



$27.00 hourly


12/08/2019 11:59 PM


Bedford Gallery seeks an experienced, energetic and organized individual for a Full- Time (40 hrs./week) Position as Assistant to the Curator at Bedford Gallery.


Bedford Gallery, with 3,500 square feet of exhibition space, is the largest community-based visual arts facility between the Bay Area and Sacramento and attracts an annual audience of over 30,000. The contemporary art space is housed in the Lesher Center for the Arts, and presents 4 exhibitions per year, related programs, daily school tours, and community workshops.


The Assistant to the Curator is involved in all aspects of exhibition planning and production. Reporting directly to the Bedford Gallery Curator, this position is instrumental in ensuring that the gallery is able to offer excellent programming in the arts by coordinating and scheduling critical aspects of gallery exhibitions, outreach, communications, fundraising, and administrative and budget support.


We’re looking for someone with:

  • Excellent writing and proofing skills.
  • Top-notch organizational skills across a variety of platforms.
  • Ability to brainstorm with a group as an engaged team player.
  • Self-starter attributes; works well independently.
  • Experience working with volunteers.
  • Solid understanding of all Social Media platforms
  • A curious, creative, and divergent way of thinking




The Assistant to the Curator position performs a wide variety of general administrative duties of a responsible nature with a capacity to work independently and requires heavy contact with the public and volunteers via email, phone and in person and the ability to maintain positive working relationships.


Typical duties include:


  • Assistance with exhibition research, planning and development.
  • Oversight of correspondence with artists, galleries and institutions; inquiry/outreach letters; and vendor contracts.
  • Assistance with shipping and insurance.
  • Assistance with production of printed collateral: timeline, design review, editing.
  • Oversight of gallery rental program (for outside events)
  • Assistance with budget preparation, fundraising and grant budgets


  • Technological aptitude with software and applications including Microsoft Office Suite, Photoshop, InDesign, Acrobat Pro, Slideroom, Mailchimp, etc.
  • Composes, prepares, and processes a variety of forms, applications, requisitions, memoranda, letters, specialized documents, and other documents necessary to office operations using word processing, spreadsheets, and database management software; prepares a variety of department specific materials such as statistical tables, final reports, ordinances, resolutions, catalogs, and brochures; may prepare agenda items for Council and/or Commission meetings; proofreads materials for accuracy, completeness, compliance with departmental and City policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
  • Establishes and maintains automated and manual filing systems and databases; researches files, summarizes data from various sources and prepares statistical and narrative reports; may submit reports to various local, state, and federal regulatory agencies.
  • Compiles information to support departmental programs or recommendations for change in departmental procedures, policies, and programs; prepares and maintains operating, personnel, and other records.
  • Responds to public and employee inquiries concerning departmental and/or Citywide activities, services, programs, policies, and procedures; composes and distributes letters and bulletins regarding City programs; assists program participants or employment applicants in completing necessary applications, permits, or forms; composes promotional, informational, and advertising material.
  • Addresses and resolves or refers public complaints or concerns regarding departmental services.
  • Plans and organizes events and meetings; arranges for rooms, materials, and refreshments as required; schedules use of conference and meeting rooms.
  • Operates standard office equipment, including job-related computer hardware and software applications, and multi-line telephones; may operate other department-specific equipment.
  • Coordinates office activities with those of other City departments and outside agencies.
  • May maintain records regarding participation in departmental or Citywide programs and use of City facilities; may accept, issue receipts for, record, and deposit monies collected for City services and rentals of City facilities.
  • May review applications for City programs, employment, or activities, and determine if requirements are met; may approve permits and applications within specified guidelines.
  • May process accounts payable, invoices, budget documents, payroll information, and other financial documentation for the department.
  • May handle collection responsibilities for external vendors and on-site vending machines.
  • May plan, direct, and review the day-to-day activities of other office or program support staff.
  • May process paperwork and handle other human resources procedures during the orientation phase for new employees.




Education and Experience Qualifications:

Ideal candidate holds a Bachelors degree and has a minimum of two years work experience in the contemporary art world. Some experience in the performance of tasks assigned to the position being filled and some statistical or accounting training is desirable; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below.


Knowledge, Skills, and Abilities:

  • Ability to perform administrative work using considerable independent knowledge and judgment.
  • Depending on assignment, knowledge of client interaction guidelines and ability to effectively handle administrative duties associated with rental transactions.
  • Skill in dealing courteously and effectively with the public and representatives of other agencies, and providing a high level of customer service.
  • Skill in understanding, explaining, and implementing human resources procedures while processing new employees.
  • Skill in communicating effectively in English both orally and in writing.
  • Skill in interpreting, applying, and explaining departmental policies and procedures.
  • Skill in establishing and maintaining effective working relationships with others.
  • Skill in using tact, discretion, and good judgment in the handling of sensitive information.
  • Skill in prioritizing own work and using sound, independent judgment within policy and procedural guidelines.
  • Ability to learn policies, procedures, forms, practices, functions, and activities of the department to which assigned.


Special Requirements:


Possession of, or ability to obtain prior to employment, a valid Class C California Driver's License and a good driving record may be required for some assignments.